POB Obj: 1.03A- Five C's of Business Writing

A good business letter is always written with the reader in mind. The writer considers:

Who will be reading the letter?

What is the purpose or objective in writing to this person or group (to inform, to persuade, or to instruct)?

What is important to this reader?

What do you expect the reader to do in response to this memo or report?

Knowing the 5 Cs of business writing can help you write effectively. Your correspondence should be:

• Clear: Make sure your purpose and intent is clear to the reader. Understand your audience.
• Concise: Make sure are not too wordy. Keep all communication concise and to the point
• Courteous: Address the reader politely. Use expressions such as: “please and thank you”.
• Complete: Include all the information the reader needs to have.
• Correct: Edit and proofread so that it has no grammar, spelling and punctuation error.

Directions:

The letter below does not follow the 5Cs of business writing. Students will retype the letter making the necessary corrections.

1. Is the opening statement clear? If not, how would you change it so that it is clear?
2. Is the information complete? If not, what is missing?
3. Are the sentences concise? If not, what words would you eliminate to make them more concise?
4. Is the message courteous? If not, which sentence would you change?
5. Is the letter correct (free of grammar, punctuation and spelling errors)? If not, what should be corrected?

• Student will retype the letter using a block style format with today's date.
• Use your name and make up an address for the inside address of the document, or you can use the school address.
• Rewrite the letter using complete sentences, correct punctuation, grammar, and spelling.
• Ask yourself what information is missing that would complete the letter. Include or make up any information that is needed to make the letter complete and make sense. 
• Use size 12 font, and a proper closing using your name and the title of President.
• Once complete, upload the assignment to the correct link.